This all started when we started to think that we should have a big event. We also thought that how can this event be different, and the answer was Hive.
The concept of Hive is to bring the makers/educators together to promote maker culture.
When we started planning for the event, we had a few questions:
1. How many partners?
That’s something we didn’t know initially. As the planning went on, the number was settled to 12.
2. What kind of partners?
This was the question which was most discussed. We were not sure what kind of partners are ‘right’ for the event. We went with the partners which we already knew and/or already worked with.
3. How many people to target?
We thought 200 would be the target as we had little time with us.
4. How to make the best use of the venue?
Since the event would have drones and Quadcopters, we would need open space. We decided to use the PARKING of the Venue. We decided to make it a fair style, where people could see all the things.
Getting the partners
What we did for getting the partners is, sent an email to them. 🙂 Almost everyone immediately responded with confirmation. Some were friends, friends of friends and the partners we already worked with (wouldnt call them partners, more of friends ).
We pitched in a few ideas like DJing, Graffiti, Drum circle, which we pursued but couldn’t work out. Some contacted us and asked if they can partner with us. We were more than happy to say yes to new partners. Some of the partners also agreed to sponsor us in cash or/and kind.
Final list of Partners:
1. Redd Robotics
2. Robo Inventions
3. Makers Asylum
4. Ant Farm Robotics
5. Josh Software
6. Internet of Things
8. Origami – Gune Sir
9. Film making – Suyash Kamat
10. Rohit Lalwani – Fools theory of Success
12. Uber Cabs – provided free rides to the venue
Doing the Ground work
Ground work consisted of numerous activities. Marketing, Logistics, Hospitality, Permissions etc.
The nearest hotel to the venue was Hotel Sahara. accommodation was arranged for few partners along with the mozillians. SICSR was kind enough to give the initial booking amount to the hotel. Air and Train tickets were arranged as per availability.
The people who arrived on 5th September 2014 Dinner was arranged at Sukanta. On the event day breakfast and lunch for partners was arranged at the venue. After event dinner was arranged at Skye Lounge. Mark Surman and Clarice Wang were picked up from the Airport by Priyanka. Tripad’s Nano was always at service. Red Bull was also served free of cost.
We printed a few hundred posters for the event. The initial plan was to put up the posters at the near by colleges and we did that. Posters were put up in almost 35-40 colleges. We also set up a Meet-up group for the event. We went viral on social media posted about the event where ever we could. Word of mouth was important, we told as many people we met/came across.
We contacted local radio stations, but they were packed because of the Ganesh Festival going on. We also contacted other media agencies/newspapers. Pune Mirror featured our event on the Event page.
All permissions were taken from the respective authority beforehand. Letter from SICSR was also issued to other colleges regarding their permissions to put up posters in their colleges.
Thats’ all with the Before Maker Party. Read the next blog about what happened at the Maker Party. Thanks! for reading. 🙂